Hennepin Theatre Trust, owner of the historic Orpheum, State, Pantages and New Century Theatres, is an independent, non-profit organization dedicated to arts-inspired community cultural development. We present a rich mix of live performances, create inspiring arts education experiences and advance a thriving downtown Minneapolis Cultural District. Our activities include presenting Broadway touring productions, concerts, comedy, speakers and other variety entertainment. We honor and inspire high school musical talent and critical review skills through our SpotLight Education program for high schools. We also create and operate unique projects like, Made Here, which puts art in vacant storefront windows. Hennepin Theatre Trust is an Equal Opportunity Employer.

The Artist Coordinator manages most aspects of the relationship the Trust has with artists participating in Public Art and Placemaking initiatives, including but not limited to, onboarding, scheduling, coordinating and invoicing. The artists may vary from musicians to painters, from jugglers to sculptors. They may come from a variety of backgrounds and ethnicities. Consequently, the Artist Coordinator needs to be able to work with a wide variety of people and personalities, consistently living the values of Hennepin Theatre Trust in every interaction. Activations may occur anywhere in downtown Minneapolis, so the person in this role needs to be able to travel to and coordinate the schedules of artists across a wide geographical area.


Selection, Scheduling and Coordination

  • Coordinates the selection of artists with the Director of Public Art and Placemaking and the Artist Advisory Panel • Once artists are selected, determines artist availability
  • Sets, communicates and coordinates schedules, both for the artists and locations through the life of the activation
  • Onboards artists to ensure artists understand appropriate processes and expectations, including but not limited to, appropriate behaviors and invoicing.
  • Ensures artists understand what the Trust is trying to achieve with Public Art and Placemaking
  • Receives artists onsite during activations

General Administrative

  • Ensures contracts are signed and submitted
  • Processes and submits invoices and expenses
  • Works closely with the Public Art and Placemaking Coordinator to ensure operations are synchronized with the artists’ activities
  • Other duties as assigned



  • 3 to 5 years of related experience
  • Successful history of coordinating the schedules of a large number of people and/or large events
  • Able to build strong relationships with a diverse group of people, as well as working with a variety of groups, like community groups, advisory panels and art organizations
  • Strong verbal and written communication skills
  • Strong customer service skills
  • Keen attention to detail
  • Flexible and willing to adapt to change
  • Strong organizational and prioritization skills
  • Able to work under pressure and meet deadlines
  • Proficient in MS-Office programs


  • Bachelor’s Degree
  • Familiarity with scheduling software

Physical and Schedule Requirements

  • Ability to lift up to 50-100 pounds
  • Ability to work days, evenings, and weekends, as needed
  • Ability to walk several miles daily
  • Ability to work outdoors year round
  • Current driver’s license and in possession of personal vehicle
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the assigned and essential functions.

Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications. Management reserves the right to change or modify such duties as required. All employees are responsible for following applicable Hennepin Theatre Trust policies and procedures as defined by their manager or Employee Handbook.

Hennepin Theatre Trust provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability or genetics.

How to Apply