Public art production supervisor

Hennepin Theatre Trust drives cultural and economic vitality in Minnesota through leadership of the dynamic Hennepin Theatre District in downtown Minneapolis and educational programming that reaches every area of the state. Its historic theatres — Orpheum, State and Pantages — and new event center at 900 Hennepin light up Hennepin Avenue with top-tier entertainment, including the best of Broadway and a wide variety of arts programming. Hennepin Theatre Trust is a nonprofit 501(c)(3) organization.

Reporting to the Public Art Manager, the Public Art Production Supervisor is responsible for executing project plans for assigned events, activations and installations. Duties include, but are not limited to, scheduling labor, managing budgets, collecting evaluation data, providing cohesive work plans, tools, and supplies for project implementation and quality control. The role supervises a team of production assistants and contractors and works closely with property managers and vendors. In all things, the role is accountable for ensuring safe work and event environments, promoting teamwork and collaboration, maintaining facilities and meeting or exceeding project outcomes.

Principal duties and responsibilities

Production duties – before, during and after events

  • Supervise production elements of project plans for assigned installations, activations and events
  • Advance events and activations with clients, artists and fellow employees to ensure requirements are met. This includes, but is not limited to, defining and coordinating the requirements and logistics for the event, creating event set up plans, creating staffing plans, securing permits, hooding meters and renting and/or purchasing materials
  • Collaborate with team members working on the event to ensure events and resources are synchronized and outcomes are achieved
  • Schedule and supervise employees, skilled labor crews, production staff and outside labor, including requesting volunteers and security. For smaller events, the role may complete event-related duties alone
  • Manage the load-in, setup, sound check, load-out, take down and room restoration process for each event. During the event, ensure the event team is meeting or exceeding expectations
  • Maintain a safe, clean and secured work site and event site
  • Maintain accurate accounting records for assigned work, including ensuring prompt submissions to the Trust’s finance department
  • To ensure accurate billing, record applicable staff hours
  • Provide information as needed to complete invoices and finalize settlements

Production Duties – between events

  • Track hardware, supplies, equipment and technology via inventory lists as well as break-downs by location. Perform regular equipment, supply and product inventories
  • Maintain organized storage spaces in public art room and work area and ensure functionality of equipment
  • Purchase and/or rent appropriate products, equipment and materials

People management and development

  • Promote a culture of high performance and establish a safe, inclusive environment
  • Delegate work, providing clear expectations regarding due dates, budget and any quality-related requirements
  • Coach and develop staff using a supportive and collaborative approach
  • Establish and monitor staff performance and development goals, determine priorities, conduct annual performance appraisals

Qualifications

Required

  • Three years of experience managing production teams
  • Successful track record implementing and managing fine art and/or public art exhibitions including 2D, sculpture, murals and site-specific installation
  • Experience managing events from load-in to take down
  • Ability to manage and coach a high-performing team
  • Ability to work with a diverse group of people and contribute to the establishment of an inclusive environment
  • Resourceful, creative and able to solve problems quickly; ability to create designs for art installations
  • Able to build trusting relationships and work collaboratively
  • Strong customer service skills
  • Excellent communication skills, both written and verbal
  • Strong organizational and time management skills; able to prioritize and flex with change; high attention to detail; able to multitask; able to exercise good judgement and discernment
  • Competency with power tools, hardware and construction materials; familiarity with use of boom lifts, ladders and scaffolding
  • Basic computer software familiarity, Word, Excel and Outlook
  • Familiar with legal, health, ADA and fire codes
  • Experience purchasing product and/or equipment

 Physical requirements

  • Reasonable accommodations may be made to enable individuals with disabilities to perform the assigned and essential functions
  • Must be able to work nights, weekends and on call as necessary

Hennepin Theatre Trust provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability or genetics. Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this position. They are not an exhaustive list of all duties, responsibilities, and qualifications. Management reserves the right to change or modify such duties as required.

How to Apply