Director of Finance
The director of finance provides strategic advice to leadership, oversees a comprehensive set of controls designed to ensure exceptional stewardship, and maintains the accuracy of financial data. The person in this role is highly attuned to the needs of the organization and provides useful guidance to the CEO, CAO, board members and internal budget owners. The position submits timely and accurate financial information, ensuring leaders can make sound decisions and set an accurate direction for the organization. Additionally, the role ensures that the Trust has the records and procedures in place to conduct successful audits.
The director of finance oversees day-to-day finance operations and supervises a team responsible for accounts payable, accounts receivable, bank reconciliation, cash management, wire transfers and other related accounting tasks. Other key responsibilities include, but aren’t limited to, reviewing show settlement reconciliations, maintaining accounting records and systems, complying with financial regulatory requirements and generally accepted accounting principles. Lastly, the role participates in training and managing staff to raise their level of business acumen.
Principal duties and responsibilities
- Alert leadership to trends, risks and opportunities.
- Serve as primary financial liaison to the Board; participate in board meetings and finance and facility committee meetings; prepare reports and make presentations on a variety of matters to the Board and others.
- As requested, participate in and/or lead special projects.
Budgeting, Forecasting and Reporting
- Lead the preparation of annual and, as needed, midyear budgets. Work includes, but is not limited to, assisting with identifying budget priorities, updating templates, managing the project plan, providing training and guidance to budget owners, facilitating meetings, providing summary documentation for the board and budget owners, and ensuring all documentation is accurate and properly uploaded.
- Facilitate monthly forecasting meetings with budget owners.
- Prepare or direct the preparation of routine monthly financial statements and memos, year-end reports, and other special reports for the Trust as needed.
- Interpret and communicate financial data and financial reports for management and outside parties, including key vendors and government officials.
- Maintain accounting and financial reporting systems in accordance with generally accepted principles of accounting. Looks for opportunities to improve quality, create efficiencies, or reduce the need for labor to complete tasks.
- Exercise appropriate financial control over bank accounts, credit cards and the investment of funds; establish and maintain strong banking relationships.
- Ensure proper characterization of contributed funds including funds from grants, sponsorships, campaigns, and funds donated by individuals; monitor fund expenditures to ensure consistency with funder intent.
- Manage accounts and fund balances to ensure accurate, timely and strategic cash management.
- Ensure the timely and accurate payment of all invoices, taxes and fees, as well as all related government and non-profit filings.
- Monitor various mortgage and lease-related activities and assists CEO and CAO in preparing lease compliance reports for City of Minneapolis; serve as primary contact for City staff relative to financial elements of lease compliance submissions.
- Review and provide guidance on behalf of the Trust for assigned contracts; maintain the filing system for all original documents and other legal documents.
- Review reconciled final settlements for all engagements for accuracy and consistency with show contracts.
Compliance, Insurance and Audits
- Ensure compliance with all city, state and federal financial regulatory requirements.
- Oversee and coordinate annual audits by outside accountants.
- Prepare and submit complete and accurate documentation to auditors in a timely fashion.
- Manage the administration of a complete insurance program, including property, liability and, working with Human Resources, health insurance and worker’s compensation.
People Management and Development
- Manage a team that supports the Trust’s strategies and projects.
- Model the values, ethics and performance standards for the team.
- Actively work to provide alignment and support for our mission and create a positive, inclusive and productive work environment.
- Establish performance goals, assign accountabilities, monitor staff performance and conduct annual performance appraisals.
- Coach and develop staff using a supportive and collaborative approach.
- Perform other duties, as requested.
- Bachelor’s Degree in Accounting or Business Administration
- 5 years of related experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting for investments. A graduate degree in Accounting or Business Administration can be substituted for 1 year of experience
- Strong interpersonal and leadership skills
- Experience managing a productive and engaged team; able to successfully manage and develop people; able to delegate and prioritize tasks
- Strong communication skills, both written and verbal; strong active listening skills; able to effectively communicate financial data to non-financial personnel
- Experience collaborating with various stakeholders including internal department leaders and staff; able to provide timely, constructive and useful advice
- Detail oriented
- Understands systems thinking
- Working knowledge of accounting and reporting software
- Proficient in MS-Office software
- Current CPA designation
- Experience in the entertainment industry and/or non-profit sector
Physical and Schedule Requirements
- Reasonable accommodations may be made to enable individuals with disabilities to perform the assigned and essential functions
Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications. Management reserves the right to change or modify such duties as required.
Hennepin Theatre Trust provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability or genetics.