Sponsorship Specialist - Part time
Reporting to the development officer for corporate relations, the sponsorship specialist is responsible for sponsorship prospecting, ensuring accurate fulfillment of sponsorship agreements, and preparing presentations and other materials for prospects and sponsorship renewals. The sponsorship specialist also coordinates and manages in-kind giving partners. At times, they may be assigned to make sponsorship asks. The person in this role must have experience working in the development field, especially in the areas of cultivating relationships, prospecting, and fulfillment. The ability to create effective presentations in PowerPoint is also essential.
Principal duties and responsibilities
Sponsorship prospecting and fulfillment
- Conducts prospect research and maintains records for partners and sponsors.
- Oversees all aspects of marketing collateral that includes sponsor logos and branding, routes logo and branding through internal and external approval processes.
- Communicates regularly with sponsors regarding fulfillment approval, promotions, events, and updates.
- In coordination with external relations, provides sponsorship recap reports, impressions summaries, and other documentation that demonstrates ROI for sponsors.
- Ensures each deliverable in sponsorship agreements are fulfilled on time and within budget.
- Tracks budget for each sponsorship agreement, monitors expenses, and reconciles fulfillment costs.
- Initiates and ensures accuracy of the sponsorship billing process.
- Monitors sponsorship status through completion and anticipates renewals.
- Manages in-kind giving.
- Prepares materials for all prospects and sponsor renewals. Sources content from external relations and development.
- Prepares written materials and presentations for potential sponsors, including fair market value (FMV) and sponsorship value assessments, developing proposals and presentations.
- Acts as sponsor liaison prior to and during any sponsor-related events.
- Email’s meeting notices, prepares presentations and performs other duties as assigned.
- Maintains VIP lists; coordinates with other staff on design and release of invitations; tickets VIPs for Broadway shows.
- Manages the VIP sponsor tickets, PNC Encore Lounge sponsor attendees and opening night party invitations.
- Maintains detailed event records; provides post-event summaries and critiques.
- Makes meaningful connections with sponsors, partners, and prospective sponsors in the lounges during opening night for Broadway shows.
- As needed, ensures prompt settlement with vendors and payment for vendors.
- Bachelor’s degree or equivalent experience.
- At least three-years’ experience working in development.
- Experience conducting prospect research.
- Successful track record cultivating relationships.
- Familiarity with moves management.
- Ability and commitment to a collaborative and productive work environment that values diversity, equity, and inclusion.
- Excellent time management, planning, and organizational skills.
- Excellent communication skills, both written and verbal.
- Ability to work independently and proactively and provide good judgment.
- Strong attention to detail, timing, and follow through.
- Administrative assistant capabilities.
- Able to keep confidential information private and secure.
- Flexible and willing to adapt to change.
- Proficient in Microsoft Office programs; specifically, creating presentations and working with computer databases and spreadsheets.
- Proficiency working with CRM databases (Salesforce, Raiser’s Edge, etc.).
- Familiarity with prospecting software (iWave, Blackbaud, etc.)
Physical and Schedule Requirements
- Requires some evening and weekend hours.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the assigned and essential functions.
Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications. Management reserves the right to change or modify such duties as required. All employees are responsible for following applicable Hennepin Theatre Trust policies and procedures as defined by their manager or Employee Handbook.
Hennepin Theatre Trust provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability or genetics.