Spotlight Education Coordinator
The Spotlight Education Coordinator supports the operation of Spotlight Education programs by providing administrative support and coordinating assigned events. Duties include, but are not limited to, reserving locations, coordinating, and scheduling artists, booking travel, and lodging, and providing administrative support for various programs and events surrounding our education initiatives. It is essential that the person in this position demonstrate a commitment to diversity, equity and inclusion and has the proven ability to create a safe environment for young people.
Principal duties and responsibilities
- Coordinates staff and board visits to Spotlight Education participating schools as needed.
- Use Quip to maintain Masterclasses documents accurately, schedules and event details shared by the Spotlight staff.
- Generate New Event Notifications for Masterclasses and implement sign-up information.
- Work closely with Critical Review Consultant to ensure smooth execution of programming.
General Administrative Support
- Ensure payables are processed accurately and in a timely manner.
- Reserve and prepare event and classroom space as requested.
- As assigned, coordinate logistics for the department and its programs, including, but not limited to, printing, scheduling, travel and lodging, and room setup.
- Review and disseminate/respond to emails sent to the Spotlight Education inbox daily.
- Gather and populate email content for “This Month in Spotlight” newsletter.
- Log all data accurately to ensure data integrity for reporting.
- Run and design reports in Salesforce and Excel.
- Ensure server space remains organized and easily navigable by staff.
- Provide general administrative support for Spotlight Education staff and partners such as evaluators, teaching artists, and facilitators/other contractors.
- Other duties as apparent or assigned.
- High School diploma and two to three years of related experience.
- Able to build strong relationships with diverse communities.
- Excellent communication skills, both written and verbal.
- Ability to meet deadlines and manage priorities, detailed-oriented.
- Strong customer service skills.
- Excellent judgment and decision-making skills.
- Flexible and willing to adapt to change.
- Resourceful and self-directed.
- Ability to be collaborative and work on teams.
- Commit to cultivating a culture that values diversity, equity, and inclusion.
- Able to keep confidential information private and secure.
- Proficient in Microsoft Office programs.
- Requires some evening and weekend hours.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the assigned and essential functions.
- May require some travel.
Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications. Management reserves the right to change or modify such duties as required. All employees are responsible for following applicable Hennepin Theatre Trust policies and procedures as defined by their manager or Employee Handbook.
Hennepin Theatre Trust provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability or genetics.