Spotlight Education School Manager
The Spotlight Education school manager ensures the Trust’s statewide production assessment process meets or exceed goals, providing schools and students with feedback on shows and individual performances. Scope of work includes program development, program execution, and budget management. With a strong expertise in building relationships with school administrators, directors, parents, alumni and students, the Spotlight Education school manager will maintain and look to continue the growth of Hennepin Theatre Trust’s presence statewide. The person in this role also manages key administrative and promotional aspects of Spotlight Showcase, Hennepin Theatre Trust’s statewide premier education event. It is essential that the person in this position demonstrate a commitment to diversity, equity and inclusion and has the proven ability to create a safe environment for young people.
Principal duties and responsibilities
Manage Production Assessments
- Responsible for production assessments, including program development, expansion, execution, and evaluation. Duties include, but may not be limited to the following:
- Ensure production assessments meet or exceed program outcomes while operating on or under budget.
- Operate production assessment process with a clear understanding of primary, secondary, and tertiary audiences.
- Design and lead the end-to-end production assessment process.
- Act as primary point of contact for participating school administrators, directors, and students.
- Meet with school directors to cultivate strong relationships, collect their plans for the year (shows, dates, times, locations, etc.) and teach the production assessment process.
- Communicate site visit schedule with participating schools.
- Provide school schedules to Spotlight Education artistic manager so they can assign evaluators and execute production assessment process.
- Ensure all evaluations are properly collected from evaluators.
- Manage the process of reviewing and editing assessments, sharing feedback, and awarding honors.
- Process new and returning school applications.
- Create and recommend expansion strategy ideas while considering legislative districts, donor distribution, sponsorship opportunities, and diversity.
- Continue acting as primary point of contact for schools. Ensure school contacts and students understand their schedule and logistics. Greet students as they arrive. Hand out materials. Resolve issues and answer questions as they arise.
- Identify and coordinate with the design firm to execute the Showcase Playbill in a professional, timely and accurate manner.
- Order accurate number and sizes of t-shirts.
- Lead promotional work with external relations.
- Responsible for timely and accurate collection of school participation fees with the goal of getting close to 0% outstanding invoices.
- Participate in annual budgeting and monthly forecasting.
- Submit timely payables and expense reimbursements.
- Ensure event information and compelling stories that support the program’s proof points are shared effectively with external relations.
- Partner with development team to track program appropriate grant information and data.
- Transitions students graduating from high school into the Spotlight Education Alumni and Parent Networks.
- Other duties as apparent or assigned.
- Bachelor’s degree or equivalent experience in education and/or theatre arts.
- Experience leading arts-education programs, including program development, program management, and program evaluation.
- Successful track record working with junior and senior high students and school administrators and teachers; demonstrated ability to create safe environments for young people.
- Ability and commitment to establishing a productive, collaborative culture that values diversity, equity, and inclusion.
- Experience managing budgets.
- Strong customer service skills.
- Experience coordinating events.
- Resourceful and self-directed.
- Strong project management, process improvement and organization skills; detailed-oriented.
- Excellent communication skills, both written, verbal and interpersonal; proficient at public speaking.
- Ability to meet deadlines and manage priorities; ability to easily adapt to change.
- Excellent judgment and decision-making skills.
- Able to keep confidential information private and secure.
- Proficient in Microsoft Office programs.
Physical and Schedule Requirements
- Requires some evening and weekend hours.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the assigned and essential functions.
- May require some travel.
Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications. Management reserves the right to change or modify such duties as required. All employees are responsible for following applicable Hennepin Theatre Trust policies and procedures as defined by their manager or Employee Handbook.
Hennepin Theatre Trust provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, or genetics.